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Guidelines for Institutions, Governments, Organisations, Institutes, Societies and Associations Hosting Journals on DAPresses

1. Introduction

DAPresses provides a robust publishing infrastructure for Higher Education Institutions (Universities, Polytechnics, Colleges, Institutes, Monotechnic), Research Centres, societies, and professional associations aiming to disseminate high-quality scholarly work through international, open access, interdisciplinary, multidisciplinary, and transdisciplinary journals. These guidelines ensure that partnering organisations understand the standards, responsibilities, workflows, and expectations required for successful journal hosting on the DAPresses platform.

2. Eligibility and Partnership Requirements

2.1 Eligible Organisations

  • Higher Education Institutions (Universities, Polytechnics, Colleges, Institutes, Monotechnic)
  • Departments and Faculties of Universities
  • Agencies
  • Professional societies
  • Scholarly associations
  • Research networks
  • Academic consortia
  • Specialised or cross-disciplinary communities
  • Trade Unions
  • Foundations

2.2 Journal Types Supported

  • Interdisciplinary, transdisciplinary, and multidisciplinary journals
  • Discipline-specific journals with cross-sector relevance
  • International and regional journals seeking global visibility, digitisation, and digitalisation of research outputs
  • Newly founded journals and established titles transitioning to open access

3. Open Access Commitment

Partner organisations must fully support this open-access ethos in line with UNESCO Recommendation on Open Science. All journals hosted on DAPresses must adhere to open-access principles:

  • Full, barrier-free access to all published content
  • No subscription or paywall restrictions
  • Permission for broad dissemination and non-commercial reuse (with appropriate licensing)
  • Transparent licensing terms, preferably under Creative Commons (e.g., CC BY or CC BY NC)

4. Editorial Governance Requirements

4.1 Editorial Board Structure

  • An Editor-in-Chief
  • A diverse, international Journal Editorial Board
  • Sectional editors representing the journal’s disciplinary or transdisciplinary scope
  • A clearly documented governance structure
  • All editors are members of the Dialogic Joint Editorial Board

4.2 Editorial Independence

  • Decisions must be made based on academic merit
  • Maintain integrity, fairness, and transparency
  • Avoid conflicts of interest in peer review and decision making

4.3 Policies Required

  • A clear Aims & Scope statement
  • Ethical guidelines aligned with COPE best practices
  • Language editing and clarity policy (DAPresses can provide a template)
  • Conflict of interest and authorship disclosure policy
  • Data sharing and research transparency policy (where applicable)

5. Manuscript Handling and Peer Review

5.1 Peer Review Standards

  • Single blind peer review is acceptable
  • Fair, timely, and independent review
  • Conducted by qualified experts across disciplines represented in the submission

5.2 Transdisciplinary Review Expectations

  • Reviewers should evaluate clarity for readers outside the author’s primary discipline
  • Editors may request additional interdisciplinary reviewers when appropriate
  • Authors may be asked to clarify terminology for broader audiences

6. Production and Publishing Workflow

  • DAPresses provides manuscript submission & management system, professional copyediting and typesetting, DOI assignment, indexing support, long-term digital preservation, HTML & PDF publication formats
  • Organisation must assign or approve the editorial team, ensure timely handling of submissions, and collaborate during production to verify accuracy

7. Quality Assurance Requirements

  • Manuscripts must be original, ethically prepared, and plagiarism-free
  • Research follows discipline-appropriate methodological standards
  • All published content demonstrates linguistic clarity and coherence
  • Figures, tables, and supplementary materials meet technical specifications

8. Use of Generative AI Tools

  • Authors must disclose the use of AI tools
  • AI is used only to enhance clarity, not to generate research content
  • Fabricated citations, data, or statements are strictly prohibited

9. Indexing and Visibility

  • Indexing depends on journal performance and compliance
  • Organisations must uphold consistent publication schedules, maintain high editorial and ethical standards, and provide accurate metadata and article classification

10. Branding, Design, and Customisation

  • Use society branding on the journal homepage
  • Customise the journal’s theme within DAPresses guidelines
  • Add organisation announcements, events, conferences, symposiums, workshops, and updates on their journal page

11. Roles and Responsibilities

11.1 Organisations Responsibilities

  • Managing and appointing the editorial board
  • Ensuring integrity and ethical practice
  • Engaging members in journal activities
  • Promoting the journal within their academic communities
  • Ensuring timely editorial decision making

11.2 DAPresses Responsibilities

  • Providing end-to-end publishing infrastructure
  • Offering editorial and production support
  • Managing long-term archiving and DOI registration
  • Handling technical platform maintenance
  • Ensuring global accessibility and discoverability

12. Financial Models

  • Organisation funded open access publishing
  • Institutional sponsorship models
  • Article Processing Charges (APCs) when appropriate
  • Revenue sharing models (for eligible journals)

13. Launching a Journal with DAPresses

  1. Submit an Expression of Interest (EOI)
  2. Provide journal details (scope, governance, publishing history, etc.)
  3. Review and finalise the partnership agreement
  4. Set up the journal website and editorial systems
  5. Migrate existing content (if applicable)
  6. Launch the journal on the DAPresses platform
  7. Begin accepting and publishing submissions
  8. Contact DAPresses Editorial Support at info@dialogicsl.com

14. Evaluation and Continuous Improvement

Organisations and the Dialogic Joint Editorial Board will periodically:

  • Review editorial performance
  • Assess publication quality
  • Update policies and workflows
  • Enhance visibility and indexing strategies